Safety and Privacy Information for Parents/Guardians of Group Members

The group facilitators will do everything they can to ensure your child is safe (physically and emotionally) whilst participating in the Group, and although we envisage that there will not be any problems, it is important to consider the safety and privacy implications of being part of the Group. This is especially important with the online component of the group, where there are specific risks, as there are with any form of online activity.

We encourage you to discuss with your child the best ways of keeping safe, especially online. The NSPCC have some really good guides and information on this subject that you may wish to have a look at; visit their website for more information: https://www.nspcc.org.uk/

Points to be aware of:

  • Vetting members– all members of the Group will have to apply to be part of the group and only those members will be admitted to the Facebook group, however, there is always the possibility that someone may pretend to be someone else whilst online. We advise you to discuss this with your child and remind them of keeping their personal information safe and not arranging to meet-up unless you are present or fully aware of their whereabouts.
  • Face-to-Face Meetings – All meetings will occur in an open environment i.e.
    • Young people will be free to leave the meeting at any time
    • Adults accompanying those under 16 can check on the meeting at any time
    • The facilitators will maintain an appropriate distance from the young people
  • First Aid– Consent for administration of emergency first aid/treatment will be obtained from each young person’s parent/guardian for those under 16
  • Consent for photograph or videos of the meetings will be requested from each young person and each young person’s parent/guardian if they are under 16. This consent can be withdrawn at any time.
  • Group monitoring– the online groups will only be monitored by either the Group organisers or the appointed Chairperson/co-chairperson (who will be a member of the Group) on a weekly basis (Monday-Friday). Members are encouraged to report anything directly to the Group Organisers or Chairperson that they feel is breaking the rules of conduct. All reports will be investigated.
  • Socialising outside of the Group– Your child may decide to socialise with other Group members outside of the official group activities and meetings, this includes joining other social media sites to communicate with members. The Group Facilitators will not have any responsibility for these groups and will be unable to monitor them, therefore you should advise your child on how best to interact with other members in these situations.
  • Breaking the rules of conduct as laid out in this induction pack (See the Group Rules) may result in your child being issued a warning or removed from the group.
  • Risk Assessment -In accordance with the University of Manchester’s Child Protection Policy a risk assessment will be completed to assess any risks that may be present whilst taking part in the Group and the likelihood of their occurrence, so steps can be taken to manage the risk. If you would like a copy of the risk assessments please contact the Group Organisers who would be happy to provide them to you.
  • DBS Checks– All staff facilitating the face-to-face meetings and moderating the online groups have valid DBS checks. DBS checks will be provided to the Chairperson and Co-Chairperson responsible for moderating the online group .
  • Consent: If your child is under 18, we will ask you to provide parallel consent for your child to be part of the Group. This is based on guidance from the University of Manchester’s Child Protection Policy.

 

Privacy of Online Channels

The YPAG website and Twitter account will be open to the public, meaning all content is searchable and not confidential or anonymous. Members of the groups should consider what they are posting on these communication streams to avoid revealing details about their lives, other members’ lives and research topics that they do not wish for members of the public not in the group to see.

The YPAG Facebook Page will be a closed Facebook page which means that:

  • The Group name is publicly searchable
  • Anyone can ask to join the group, but have to be added
  • The Group’s name, description and members will be available to see to the public
  • What is posted in the group will only be able to be seen by Group members
  • Only current group members will see stories about the group in their newsfeeds

To protect the privacy of both those involved in the online groups and the confidential nature of the research information being discussed, secret Facebook groups will be used to hold the research involvement sessions and discussions, this means:

  • Only current and former members can search for the group
  • Anyone can ask to join the group, but have to be added by a member
  • The group name, description can only be seen by current and former members
  • Members of the group and posts can only be seen by current members
  • Only current group members will see stories about the group in their newsfeeds

Please see Facebook for further information on its privacy settings: https://www.facebook.com/help/220336891328465

Please see Twitter for further information on its privacy settings:

https://twitter.com/privacy/previous/version_1?lang=en

Any personal data contributed or collected during the meetings by the Public Programmes team/BANNAR/ARUK or University of Manchester will be handled in accordance with the Data Protection Act 1998.

Advice on Leaving the Online Group Networks

If your child decides that they no longer wish to be part of the online group, they can do the following:

  • Let the Group Organiser, Katharine Cresswell, know by email: cresswell@manchester.ac.uk or by telephone 0161 276 8943.
  • If  leaving both the face to face and online Groups Katharine will remove your child from the group mailing list so you they do not receive any further information about the group.
  • Your and your child’s contact details will be kept in line with the University of Manchester’s data protection policy until the point that they are required to be destroyed.
  • Remove themselves from the online groups – if they do not remove themselves, Katharine will do so for them within 2 weeks of being informed that they wish to leave.

 

How to leave a Facebook Group

To leave a group, go to the group, click Joined at the top and then select Leave Group.

When you leave a group:

  • Members won’t be notified
  • You’re removed from the member list and the group will be removed from your list of groups
  • You’ll no longer get group notifications
  • People will no longer know when you’ve seen a group post, even if you saw it before you left the group

For more help visit: https://www.facebook.com/help/172944012764072

 

How to Unfollow on Twitter

To unfollow from a user’s profile page:

  1. Go to the profile page of the user you’d like to unfollow.
  2. Hover over the blue Following button on their profile page; it will change to a red Unfollow.
  3. Click the button to unfollow the account.